Operations Manager (Ukrainian nationals only)
Street Child, Ukraine
Job Description
Job Title: Operations Manager (Ukrainian nationals only)
Reporting to: Programmes Manager
Contract Type: Full time (37.5 hours per week)
Principal Location: Kyiv, Ukraine
Part 1: Role Purpose:
Street Child is seeking a person who wants to be involved in supporting the response to the humanitarian crisis in Ukraine caused by Russian military assault. This is a fantastic opportunity to become a member of a new and growing team in Ukraine. The role will require a motivated and enthusiastic candidate to handle day-to-day programme’s administrative, financial, and operational activities of the organisation.
We are looking for candidates with a ‘can-do’ attitude and willingness to support wherever needed. This is a demanding role and is suited to individuals who enjoy being busy and involved in a variety of tasks. In return it is an excellent opportunity to gain valuable skills and experience in a globally renowned international development NGO.
Part 2: Key Responsibilities:
1) Operations (60%)
- Oversee and direct organisation’s administrative processes
- Lead adaptation of Street Child UK policies for Street Child Ukraine and ensure its proper in-country implementation
- Communicate and cooperate with external parties and outsourced organisations on financial, legal, and administrative matters (including but not limited to developing and reviewing agreements with partners, external experts, etc.)
- Support the process of submitting high-quality reports in line with deadlines to key stakeholders and donors
- Support Ukraine Programmes Manager in organising programme’s activities
- Provide technical and administrative support throughout all stages of programming enforcing standards and procedures, complying with legal regulations
2) Finance (30%)
- Oversee and direct organisation’s financial processes
- Ensure the organisation is compliant with Financial procedures of Street Child UK
- Support Finance Director with preparing year budget, provide feedback and recommendations on budgeting process
- Oversee Street Child Ukraine project budgets and support project managers in budget allocation process
- Review and analyse financial reports and documentation submitted by partners and be a liaison person between Street Child Finance team and the implementation partners
- Support the Ukraine Programme Manager during internal or external audit
3) Team management (10%)
- Provide day-to-day support to the team members that are under Operations Manager direct supervision
- Organise schedule of supervisees, delegate tasks and provide feedback on their performance in order to achieve the goals of organisation
4) Other
- A strong commitment to Street Childs vision, mission, and values
- Adhere to all Street Child’s policies and procedures
- Able to represent Street Child appropriately both internally and externally
- Carry out all reasonable requests that are within the broad remit of the role
Part 3: Person Specification
Attributes / Essential / Beneficial
Experience and Knowledge
- Demonstrable work experience in Finance or Administrative unit of humanitarian, development organisation or NGO in Ukraine
- Experience working with Microsoft Excel, and other Office tools
Skills and Abilities
- Critical thinking and ability to see a broader picture
- Experience working with budgets, financial reports, and documentation
- Experience on presenting information to a group of people, delivering presentations, workshops or trainings
- Ability to communicate with a different audience in a clear sense and manner
- Demonstrated experience to work under pressure and tight deadlines
- Ability to work independently on a range of tasks and to take initiative to take on further responsibilities as appropriate
- Written and spoken Ukrainian and English language skills
- Excellent organisational abilities and IT skills essential to manage the role’s core information management, compliance and capacity support duties
- A ‘can-do’ attitude
- Proficiency in operations and financial management software
- Knowledge of project management and planning
Other
- A commitment to Street Child’s mission and values
Education / Qualifications
- Bachelor’s Degree or Higher in Administration, Economic, Finance or related field
About Street Child
Street Ch