International Finance Manager - Ukraine
The HALO Trust, Ukraine
Job Description
International Finance Manager - Ukraine
Permanent, Full Time
Location - Kyiv Oblast, Ukraine
Salary - Up to 48,000 dependent upon experience
About HALO
The HALO Trust is the world’s largest humanitarian demining organization. HALO is a nongovernmental, non-political, non-religious organization headquartered in the UK. HALO’s mission is to protect lives and restore the livelihoods of those affected by conflict. We clear landmines and the explosive debris of war so communities and countries can recover.
HALO Ukraine has been operating since 2016, delivering humanitarian mine action activities, including survey, mine clearance and explosive ordnance risk education. The programme currently employs approximately 430 staff members. HALO Ukraine is responding to the humanitarian crisis in the country and seeking a second IFM to support the programme expand and respond to this.
The role is based in Kyiv Oblast, Ukraine with travel to all HALO locations in Ukraine.
About the role
Financial planning and monitoring Support
Programme Managers in the formulation, implementation and monitoring of annual business plans and project budgets.
Analyse and report on the programme funding position, working collaboratively to produce scenarios that ensure ongoing financial stability.
Lead the financial monitoring and review of grants/contracts, working closely with operations to forecast and report on project costs to completion.
Collaboratively produce project/programme budgets and forecasts utilising HALOs financial planning system (Adaptive Insights).
Support the Programme Managers in the management of financial risk in the programme, escalating and addressing any emerging risks.
Accounting and Financial Control
Provide financial oversight and support to all programme locations, ensuring transactions are fully reconciled and discrepancies identified and corrected.
Ensure implementation of HALOs financial and logistics policies and procedures, reviewing and reporting on compliance against same.
Oversee all financial accounting matters, closing the country books in accordance with agreed deadlines.
Ensure that direct and indirect costs are allocated appropriately to projects, identifying and reporting on any shortfalls in both direct and indirect cost coverage.
Oversee the financial management of delivery partner contracts, ensuring compliance with HALOs contractual obligations.
Supervise the production of the payroll cycle, ensuring donor funding allocations are accurate, and calculations for salary, income tax, social security, severance and other government levies are in accordance with legislation.
Support the Programme Manager in ensuring compliance with all statutory legislation (e.g., tax, registration, labour law), including review of regulatory requirements in new operational territories.
Cash Management
Ensure that adequate banking and cash provisions are in place, set up in accordance with HALOs financial policies and that delegations of authority enable the programme to operate efficiently, particularly during periods of leave etc.
Manage the short-term cash flow requirements of the programme, liaising with HALO HQ to facilitate cash transfers. Manage the effects of exchange rate fluctuations between local and contract currencies.
External Reporting and Audit
Lead the preparation of country financial statements and donor financial reports.
In collaboration with HALO HQ finance department, review and report on compliance against HALO policies and procedures.
Lead the preparation for external audits, preparing schedules and documentation as and when required by auditors and/or HALO HQ finance department.
Staff Management and Development
Ensure that Financial staffing capacity is fit for purpose for the needs of the programme.
Develop the capacity and career development of national staff, ensuing financial consistency and quality across the programme.
All International staff are expected to undertake the following general duties:
Work within the framework of HALOs core values and standards.
Ensure familiarity with and adhere to all HALO policies and procedures.
Undertake role in developing countries and where standards of living may be basic.
Undertake the role in a manner appropriate to the cultural context and within the local legal framework.
Requirements
Essential Experience
Significant financial management experience overseas
Experience of managing and developing small teams
Working in the INGO se